Secretary

   ( 2-year term ) Next open term for elections will be in 2009 for 2010-2012

Responsibilities and Tasks

  • Voting member of the HOA Board.
  • Prepare the agenda for the monthly meetings by polling the board members and chairs for items of agenda one week prior to the meeting (email).
  • Circulate the agenda and notice of meeting to all members and chairs one day prior to the meeting (email).
  • Attend monthly meetings to discuss the on-goings of the communities' budgets and subcommittee chairs.
  • Take copious notes during the meeting and post to the website for all members to review.
  • Time keeper at meeting to stay within the 2 hour time frame.
  • Prepare Proxy Document for Annual Homeowners Meeting in October and circulate to all homeowners 21 days prior to the meeting.
  • Oversee the Voting at the Annual Meeting and Record Proxy Vote.